ERP, pipeline automation and AI/ML for Indian businesses

Every step of your business, in order.

We build the ERP, automation and AI that run your operations, from order to dispatch to accounts, and an AI pipeline that brings new buyers in. Your CA keeps Tally. A person approves everything the AI prepares.

Book a free walkthrough Watch it work

No per-user licence · Your CA keeps Tally · Every AI draft approved by a person

Meghdoot Chemicals · Owner dashboardSAMPLE DATA
Good morning, Rakesh
Enquiries answered within 2 hours7 days
Live activityToday
    MC
    Meghdoot OpsWhatsApp Business · sample

    Sample company, sample data. Pick a team to see their day change.

    Connected to how you already work

    Your channels, marketplaces and books, in one place.

    Enquiries from every channel land in one Odoo CRM. Accounts still reach Tally.

    Messaging

    Where your team and buyers already talk

    • WWhatsApp Business
    • TTelegram
    • GGmail
    • OOutlook
    • SSMS

    Indian marketplaces

    Every enquiry lands in one CRM inbox

    • IIndiaMART
    • TTradeIndia
    • EExportersIndia
    • JJustdial

    Global marketplaces

    Export enquiries, tracked to a quote

    • AAlibaba.com
    • GGlobal Sources
    • TTradewheel
    • EEC21
    • EEuropages
    • GGo4WorldBusiness

    Accounting and compliance

    Your CA’s books stay where they are

    • TTallyPrime
    • ZZoho Books
    • GGST e-invoice
    • ee-way bill

    Lead and trade data

    Feeds the AI Lead Gen Pipeline

    • VVolza
    • PPanjiva
    • LLinkedIn Sales Navigator
    • AApollo

    Commerce and files

    Orders and sheets, synced both ways

    • SShopify
    • WWooCommerce
    • EExcel
    • GGoogle Sheets
    Made for
    Chemicals and dyesPharma raw materialsEngineering and fabricationTextiles and garmentsPlastics and packagingFood and agriB2B distributors

    On-site across Mumbai, Thane, Vasai, Vapi, Ankleshwar, Ahmedabad and Rajkot.

    Problems we solve

    Sound familiar? Here’s how we fix it.

    Tap a card to see the fix.

    The problemEnquiries get lost, and quotes take a day or two.Owner, salesmen
    The fix

    Every enquiry answered, every quote fast

    IndiaMART, website and WhatsApp enquiries land in one list with an owner. A salesman’s voice note becomes a GST quote PDF.

    We measure: Minutes to first quote
    The problemGoods arrive with a crumpled challan, and stock is entered days later.Storekeeper, purchase head
    The fix

    Snap the challan, stock is drafted

    The storekeeper sends a WhatsApp photo. AI reads vendor, GSTIN, items and rates, and drafts the goods receipt against the PO.

    We measure: Hours from arrival to stock entry
    The problemI can’t see today’s billing, collections or low stock without calling someone.Owner
    The fix

    Your numbers every morning

    Billing, collections, overdue parties, late orders and low stock on WhatsApp at 9 AM, and /status any time.

    We measure: Overdue amount past 45 days
    The problemWe tried ERP before, and staff stopped typing after two weeks.Owner
    The fix

    An ERP your staff never have to open

    Storekeepers and salesmen keep using WhatsApp. The ERP holds the drafts and the approvals.

    We measure: Share of entries created from WhatsApp
    The problemOur accounting software tells the CA everything and the shop floor nothing.Operations head
    The fix

    Live stock by godown, batch and job-work

    Odoo runs the shop floor: stock by godown, BOM, scrap and material at job-workers. Tally still gets its vouchers.

    We measure: Stock accuracy and days to close the month
    The problemMy CA will get angry if we leave Tally.Owner, CA
    The fix

    Your CA keeps Tally

    We never touch your statutory flow. Vouchers go to TallyPrime in one click, and your CA signs off before go-live.

    We measure: CA sign-off at acceptance testing
    The problemMoney is stuck in overdue payments, and nobody chases it.Owner, accounts
    The fix

    Payments chased without awkward calls

    One tap sends a polite WhatsApp reminder with the invoice. Credit limits stop new orders for overdue parties.

    We measure: Receivable days
    The problemExport quotes and documents take too long and are done by hand.Export manager, owner
    The fix

    Export papers from the order, not by hand

    USD quotes, commercial invoice, packing list and certificate of origin come from one order. Realisation is tracked per invoice.

    We measure: Hours of paperwork per shipment
    The problemWe make good products, but finding serious buyers abroad is luck and trade fairs.Owner, export manager
    The fix

    An AI pipeline that finds buyers for you

    AI agents research importers by HS code and country, run outreach you approve, and hand warm replies and meetings to your sales team.

    We measure: Qualified meetings per month
    Why we're different

    Why most ERP projects stall, and why ours don't

    Five reasons ERP rollouts stall in Indian businesses, and what we do instead.

    01

    Licence

    Typical rolloutA yearly licence for every person who logs in.

    With YellowkeysNo per-user licence on Odoo Community. Add everyone who needs access.

    02

    Upgrades

    Typical rolloutCustom code inside the ERP that breaks at the next upgrade.

    With YellowkeysThe core stays 95% standard. WhatsApp and AI run outside it, so upgrades take hours.

    03

    Your CA

    Typical rolloutThe CA is asked to leave Tally on day one, and pushes back.

    With YellowkeysYour CA stays in Tally. Vouchers flow across in one click.

    04

    Shop floor

    Typical rolloutStorekeepers are asked to fill a dozen fields. Within weeks, typing stops.

    With YellowkeysStaff send a WhatsApp photo or voice note. The system drafts the entry.

    05

    Scope

    Typical rolloutA loose scope, then surprise extra work mid-project.

    With YellowkeysA fixed, itemised scope agreed in writing before work starts.

    How it works

    One job. Four steps. Nothing typed twice.

    Pick a task. Watch it move from the first message to your books.

    Your CA keeps TallyVouchers go across in one click. Statutory filing does not change.
    Your staff keep their toolsPhotos, voice notes and emails in Hindi, Gujarati, Marathi or English. No new app to learn.
    You stay in controlAI drafts, people approve. Every run is logged.
    Packages

    Start with one win. Grow one step at a time.

    Answer three questions and we’ll show you where to start.

    We mainly
    We export
    We want new buyers

    We would start you on Trade and Distribution Core, with Export Growth and AI Lead Gen Pipeline alongside. Want proof first? Begin with the Quick-Start Pilot.

    The core pathPick one. Each step keeps everything from the step before.
    Step 1 · Prove it

    Quick-Start Pilot

    For owners who want proof on their own phone before a full rollout.

    • 10–14 days
    • Pilot team

    ERP modules

    • Sales billing or inventory
    • Your branded GST tax invoice

    AI agents

    • One agent: 9 AM owner report or IndiaMART reply

    Data and documents

    • Up to 500 products and parties
    • A before-and-after baseline on your numbers

    Training and setup

    • 2 remote training sessions
    • Shared pilot server
    Start with a pilot
    Step 2 · Run tradingRecommended for you

    Trade and Distribution Core

    For chemical and industrial traders, importers, wholesalers and stockists.

    • 4 weeks
    • Up to 15 users

    ERP modules

    • CRM, sales to dispatch and purchase
    • Multi-godown stock and GST billing
    • Tally bridge for your CA

    AI agents

    • Two agents: owner report, IndiaMART reply or payment chaser

    Data and documents

    • All customers, vendors and products
    • Opening stock by godown
    • Tax invoice and PO formats

    Training and setup

    • 4 remote sessions and a day on site
    • Your own private server
    Talk about Core
    Step 3 · Run the factory

    Smart Factory MRP

    For manufacturers, fabricators, panel builders and formulators.

    • 6–8 weeks
    • Up to 35 users

    ERP modules

    • Everything in Trade Core
    • Multi-level BOM, work orders and scrap
    • Job-work challans and quality control

    AI agents

    • All three: challan reader, owner report and payment chaser

    Data and documents

    • Up to 50 multi-stage BOM recipes
    • Job-work challan, COA and packing list formats

    Training and setup

    • 6 remote sessions and 2 days on site
    • Your own private server
    Talk about Smart Factory
    Add alongsideOptional. Runs next to Trade Core or Smart Factory.
    Add-on step · Grow exportsRecommended for you

    Export Growth

    For exporters to the USA, EU, UK, UAE and beyond.

    • Alongside your rollout
    • Your export desk

    ERP modules

    • Export documents by destination
    • Quotes and invoices in USD, EUR, GBP and AED
    • Realisation tracked per invoice

    AI agents

    • Export enquiry assistant
    • Buyer follow-ups on day 2, 5 and 10

    Data and documents

    • Buyer database by country
    • Commercial invoice, packing list and COO formats

    Training and setup

    • Export desk training
    • Connects to the AI Lead Gen Pipeline
    Talk about exports
    Add-on · Grow salesRecommended for you

    AI Lead Gen Pipeline

    For manufacturers and exporters who want a steady, automated flow of qualified buyers in India and abroad.

    • First leads in 3–4 weeks
    • Runs on its own or with your ERP

    Find

    • AI agents research importers by HS code and country
    • Contacts enriched and verified before any outreach
    • A fit score on every buyer: products, volumes, region

    Engage

    • Automated email and LinkedIn sequences from templates you approve
    • Replies read and sorted by AI: interested, later, not now
    • WhatsApp only after a buyer opts in

    Deliver

    • Qualified leads and meetings in your Odoo CRM
    • Company profile and the full thread with every lead

    Control

    • Live pipeline view and a monthly report
    • 7 regions: North America, Europe, UK, Middle East, Africa, Southeast Asia, India
    • GDPR, CAN-SPAM and DPDP-compliant
    Talk about AI lead generation
    Included with every package
    Private serverSet up, patched and watched by us
    Nightly backupsEncrypted, off-site, test-restored
    5-minute checksAlerts reach our team first
    Flows kept workingAs Meta and Odoo change
    SupportWhatsApp group and tickets, Mon–Sat
    Your own numberMessages go out under your name
    Add-on services

    Tap an add-on to see what it does.

    See it live

    One export order, seen from both sides

    What your buyer sees, and what your team sees. Sample data.

    Security and ownership

    Your data is yours. Keeping it safe is our job.

    What you own, what we manage, and how you leave if you ever want to.

    Always yours

    You own it

    • Every record and documentOrders, stock, parties, invoices and PDFs belong to your company.
    • A full export, any timeStandard Odoo and PostgreSQL, so your data moves anywhere.
    • Who sees whatYou decide each person’s role. A storekeeper sees receipts and dispatch only.
    • Your WhatsApp numberMessages go out under your business name.
    Our job

    We look after it

    • Your private serverOne server per company. No shared database.
    • Nightly encrypted backupsStored off-site; 7 daily, 4 weekly and 6 monthly copies.
    • Checks every 5 minutesDowntime, disk, backups and WhatsApp delivery.
    • The WhatsApp and AI flowsKept working as Odoo and Meta change.
    AI only draftsNothing posts to your books without a person approving it.
    Not used to train AIWe use AI services that do not train on client data.
    DPDP-ready contractsA data processing agreement with every client.
    Breach notice within 72 hoursOur target, with a written incident plan.

    If you ever leave

    No hostage data. You can leave with everything that is yours.

    1. Ask for your exportAny time, with 30 days' notice for a full handover.
    2. We hand everything overFull database, files and every PDF, with documents explaining the setup.
    3. Run it yourself if you likeOn request, we move the automation flows to your own server.
    Contracts you signMaster services agreementItemised scope of workNDAData processing agreement (DPDP)Support SLA
    About us

    Two founders, one standard on every project.

    Yellowkeys is a seven-person software and AI company in Mumbai, founded by Raj Shah and Kush Pandya. We build ERP, pipeline automation and AI/ML systems for manufacturers, traders and exporters: Odoo Community at the core, workflows and integrations around it, and models that read documents, draft entries and score new buyers.

    Every engagement starts with one automated flow live in 14 days. We measure your numbers before and after, and grow only when the results show. Your CA keeps Tally, your data stays yours, and a person approves everything the AI prepares.

    7people on the team
    10 yrsaverage industry experience
    14 daysto your first live flow
    7regions our lead pipeline covers
    27tools and marketplaces connected
    9languages on this site
    What we build
    I

    ERP on Odoo

    Sales, purchase, stock, manufacturing and GST billing on Odoo Community, with a bridge so your CA keeps Tally.

    II

    Pipeline automation

    AI agents that read challans, draft quotes and chase payments, with a person approving every entry.

    III

    AI lead generation

    A pipeline that researches importers by HS code across 7 regions and hands qualified meetings to your CRM.

    Leadership
    Co-founder01

    Raj Shah

    Implementations and Lead Generation

    Takes every client from the first walkthrough to go-live and support, and runs the AI lead generation pipeline that brings new buyers in, in India and abroad.

    Owns
    • Client implementations
    • Go-lives and support
    • AI lead generation
    • CA and partner network
    Co-founder02

    Kush Pandya

    Technology Lead

    Leads engineering: the ERP architecture, the integrations, and the AI and machine-learning systems that read documents, draft entries and score buyers. Sets the quality bar every release must meet.

    Owns
    • ERP architecture
    • AI and ML systems
    • Integrations and automation
    • Engineering quality
    The team
    • VPVinit PatkarFounding member · Sales and marketing IIT alumnusGrowth
    • PNPriya NairERP Implementation LeadDelivery
    • AKAditya KulkarniOdoo DeveloperEngineering
    • SDSneha DesaiAI and Automation EngineerEngineering
    • RMRohan MehtaCustomer SuccessDelivery
    How we work

    Four promises we keep on every project.

    01Fixed scope, in writingYou know exactly what you get before we start.
    02Your data, your controlExport everything, any time. No lock-in on your records.
    03Honest claimsWe measure your numbers before and after, and show you both.
    04Weeks, not quartersOne flow live in 14 days, then we grow from there.

    Message us on WhatsApp

    Send a voice note, a photo of your register, or just say hello. A founder replies, Monday to Saturday, 10:00 to 18:00 IST.

    Open WhatsApp